The Fire Protection Association of Southern Africa (FPASA) is seeking an Administrative Officer to join our team and support our daily office duties. A successful Administrative Officer will act as the point of contact for all employees and clients, providing administrative support and managing their queries. Email: This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it. with your CV. 

Duties

 

  • Coordinating the detailed content/ requirements to be included as part of the training and tender documentations/ database with the relevant procurement team members.
  • Registering on venders/ tenders’ databases.
  • Assisting on courses coordination at the College.
  • Assist with key tender milestones in concert with tender administration processes to ensure they are accurately completed in order to meet deadlines.
  • Updating and maintaining the college quotations register inclusive of both training and technical related quotations.
  • Course control sheets forwarded to accounts department for invoicing, credit notes when required including fire advisory work.
  • Participating on the development of new course materials and the accreditation process with the SETA’s as applicable.
  • Support and manage training and tenders flowing from all Platforms.
  • Manage the storing of all documentation relating to training and tenders.
  • Raise potential risks and issues in relation to the tender process, as necessary.
  • Proven effective time management skills with the ability to prioritise and remain focused.
  • Strong business acumen, communication, and negotiation skills
  • Ability to work with others to ensure success in the performance of a team.

 

Appointment Requirement

  • Grade 12 Certificate,
  • Office Administration Qualification (Diploma, N6, Certificate) Diploma in Public Administration or Equivalent relevant Qualification.
  • Proven work experience as an Administrative Officer, Administrator, or similar role.
  • Solid knowledge of office procedures
  • Experience with office management software like MS Office (MS Excel and MS Word, specifically).
  • Strong organization skills with a problem-solving attitude.
  • Excellent written and verbal communication skills.

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